Please review the association management services that Avria Community Management offers below. Contact us today for your free proposal quote.
Association management Services Offered
Management Services
- Attendance of board meetings, annual meetings, and elections
- Notify members of meetings
- Assistance in the development of the meeting agenda with the Board
- Development and recording of Board meeting minutes
- Receive and facilitate communication with the board regards ARC forms and other member needs.
- Provide the board with routine status reports
- Provide regular violation inspections and enforce the association’s governing documents as necessary.
- Maintain transparency to all association members.
- Provide the Board with educational services for proper conduct (Optional)
- Act as the Board of Director’s Registered Agent (Optional)
Member Accounting
- Facilitation of assessments and dues with included payment coupons
- Monitor accounts for delinquencies, assess fees and interests as applicable, and apply payments as required by the laws established by the State of Florida.
- Provide and maintain collection accounting services.
- Provide members with online access to association documents and individual accounts.
- Online payment systems for quick and accessible payment receipt of dues
Association Accounting
- Create and assist in the annual budget with the Board of Directors.
- Pay invoices and maintain the financial records of the association
- Provide financial accounting reports to the Board as requested.
- Provide individual member account statements as necessary
- Oversight of Board insurance and fidelity bonds
- Provide a secure lockbox for the handling of check payments mailed by members (Optional)
- Oversight of year-end financials and work as a liaison with a CPA.
Communication Services
- Provide violation notices as necessary on behalf of the Board
- Provide notices to members whose accounts fall into collections
- Communicate as the Board liaison with the association’s legal representation, including the transfer of collections accounts and documentation regarding foreclosures.
- Provide documentation to new owners and facilitate the account transfer within our management systems
- Distribute association updates and newsletter as preferred
- Communicate important information to homeowners via e-mail, text, and automated phone calls (Optional)
- Communicate with homeowners in a respectful manner to establish rapport between the Board and members of the association
Administrative Services
- Provide estoppel requests to closing agents when appropriate
- Maintain thorough and constant communication logs for the benefit of the Board of Directors and homeowners
- Maintain records of ownership through the county property appraiser
- Prepare and file annual corporate records as required by the State of Florida
- Provide electronic conversion and record keeping of all records of the association.
- Update and maintain the Association website
- Provide system-hosted or custom domain design for the association (Optional)
Common Element Oversight
- Obtain bids and proposals for common element upgrades or maintenance
- File Notices of Commencement when necessary
- Verification of vendor licensing and insurance
- Regular inspection and board communication regarding common element concerns and maintenance
- Complete supervision of large-scale project management
